CHAPTER OFFICER ROLES & RESPONSIBILITIES
The Chapter President shall:
- Call and preside at all business meetings of the Chapter and Chapter Executive Committee
- Appoint the chairs and members for all committees and have such appointments ratified by the Chapter Executive Committee
- Determine the closing date for any mail ballot
- Provide leadership and vision
- Promote outreach and initiate action
- Oversee the management and administration of the Chapter as directed by the Chapter Executive Committee
- Involve the membership in Chapter affairs
- Report on the activities and status of the Chapter at the Chapter Annual Meeting
- Perform such duties customary to the office or may be assigned by the Chapter Executive Committee
Additional President Responsibilities:
- Attend all in-person and virtual ASLA Chapter Presidents Council (CPC) meetings.
- Report on recent CPC meetings during Chapter Executive Committee meetings.
- Preside over all PA-DE ASLA Executive Committee meetings, or coordinate with the President-Elect, Acting President, or Immediate Past President if you are unable.
- Serve as an ex officio member of all committees.
- Attend the PA-DE ASLA Annual Conference on Landscape Architecture.
The Past President shall:
- Be responsible for long range planning and evaluation of Chapter programs and their effectiveness
- Support the President in accomplishing the established goals and objectives of the Chapter
- Perform such other duties customary to the office or as may be assigned by the President or Chapter Executive Committee
Additional Past President responsibilities:
- Serve as the Governance Committee Chair and coordinate or oversee the activities of Audit, Nominating, Tellers, Constitution & Bylaws, and Government Affairs functions.
- Attend all PA-DE ASLA Executive Committee meetings, including the annual retreat and budget meetings.
- Attend the PA-DE ASLA Annual Conference on Landscape Architecture.
The Vice President shall:
- Assist the President and act in the President’s behalf during the President’s absence
- Support the President in accomplishing the established goals and objectives of the Chapter
- Maintain liaison with committees and coordinate activities of the Chapter’s sections
- Perform such other duties customary to the office or as may be assigned by the President or Chapter Executive Committee
Additional Vice President responsibilities:
- Serve as the Awards & Scholarship Committee Chair and coordinate or oversee the activities of the Awards, Scholarship, and Fellows functions
- Attend all PA-DE ASLA Executive Committee meetings, including the annual retreat and budget meetings.
- Attend the PA-DE ASLA Annual Conference on Landscape Architecture.
The President-Elect shall:
- Prepare the annual program and operating budget of the Chapter for the calendar year following election and submit proposed program and budget to the Chapter Executive Committee for adoption
- Concentrate on program development
- Select committee chairs whose appointments shall become effective upon installation as Chapter President
- Perform such other duties customary to the office or as may be assigned by the Chapter Executive Committee
- Act in the President’s behalf during the President’s absence only when the Vice President is unable to perform these duties
Additional President-Elect responsibilities:
- Serve as the Governance Committee Chair and coordinate or oversee the activities of the Audit, Nominating, Tellers, Constitution & Bylaws, and Government Affairs functions.
- Attend in-person and virtual ASLA Chapter Presidents Council (CPC) meetings as you are able.
- Report on recent CPC meetings during Chapter Executive Committee meetings.
- Attend all PA-DE ASLA Executive Committee meetings, including the annual retreat and budget meetings.
- Attend the PA-DE ASLA Annual Conference on Landscape Architecture.
The Secretary shall:
- Keep a record of all proceedings of the Chapter and Executive Committee
- Notify candidates of their election to office
- Issue all notices, including the ballot for vote by mail
- Maintain and keep the Constitution and Bylaws
- Maintain the Chapter roster
- Maintain communication with the Society’s National Headquarters
- Certify documents
- Perform such other duties customary to the office or as may be assigned by the Chapter Executive Committee
Additional Secretary Responsibilities:
- Serve as the Education Committee Chair and coordinate or oversee the activities of the Professional Development and Conference functions.
- Attend all PA-DE ASLA Executive Committee meetings, including the annual retreat and budget meetings.
- Attend the PA-DE ASLA Annual Conference on Landscape Architecture.
The Treasurer shall:
- Supervise collection of all fees, dues, charges, and other monies due to the Chapter
- Be the custodian of all Chapter funds and disburse them only as authorized by the Chapter Executive Committee
- Supervise the keeping and auditing of the accounts and present financial reports to the Chapter Executive Committee periodically and at such other times as requested by the President
- Publish to the Chapter an annual financial statement
- Assist the Secretary in maintaining the Chapter roster
- Perform such other duties customary to the office or as may be assigned by the Chapter Executive Committee
Additional Treasurer responsibilities:
- Serve as an ex officio member of all committees.
- Attend all PA-DE ASLA Executive Committee meetings, including the annual retreat and budget meetings.
- Attend the PA-DE ASLA Annual Conference on Landscape Architecture.
The Chapter Trustee shall:
- Represent the Chapter on the Society’s Board of Trustees
- Present the Chapter Executive Committee’s recommendations or proposals to the Board of Trustees
- Keep the Chapter Executive Committee informed of policies instituted by the Board of Trustees
- Be informed on Chapter and National policies, services, activities and procedures
- Function as an information resource to the Chapter and inform and explain existing National policies, services, activities and procedures that affect the Chapter
- Initiate constructive changes to Chapter and National policies, services, activities and procedures
- Perform such other duties customary to the office or as may be assigned by the Chapter Executive Committee
Additional Trustee responsibilities:
- Attend all in-person and virtual ASLA Board of Trustees (BOT) meetings.
- Report on recent BOT meetings during Chapter Executive Committee meetings.
- Attend all PA-DE ASLA Executive Committee meetings, including the annual retreat and budget meetings.
- Attend the PA-DE ASLA Annual Conference on Landscape Architecture.
The Member(s)-at-Large shall:
- Perform such duties customary to the office or as may be assigned by the Chapter Executive Committee
Additional Member-at-Large responsibilities:
- Serve as the Member Services Committee Chairs and coordinate or oversee the Membership, Communications/PR, and University Liaisons functions.
- Attend all PA-DE ASLA Executive Committee meetings, including the annual retreat and budget meetings.
- Attend the PA-DE ASLA Annual Conference on Landscape Architecture.
Chapter Executive Committee Responsibilities
The Chapter Executive Committee shall:
- Implement policy and administer the business of the Chapter
- Review and recommend annual programs and Budget to the Chapter
- Administer contracts and expenditures
- Establish programs and activities
- Set the time and place for Chapter Annual meeting
- Advise the President and President-Elect on creating committees
- Recommend Honorary Chapter members
- Receive Section reports
- Arrange for annual audit
- Select and contract for the services of an Executive Director
- Consider, report and act on the business and policies of the Chapter
- Put into effect the votes of the membership
- Be the custodian of Chapter property
- Approve nominees for office
- Perform such other administration functions customary for it or as may be assigned to it by the Chapter membership or the Society’s Board of Trustees