CHAPTER OFFICER ROLES & RESPONSIBILITIES

The Chapter President shall:

  • Call and preside at all business meetings of the Chapter and Chapter Executive Committee
  • Appoint the chairs and members for all committees and have such appointments ratified by the Chapter Executive Committee
  • Determine the closing date for any mail ballot
  • Provide leadership and vision
  • Promote outreach and initiate action
  • Oversee the management and administration of the Chapter as directed by the Chapter Executive Committee
  • Involve the membership in Chapter affairs
  • Report on the activities and status of the Chapter at the Chapter Annual Meeting
  • Perform such duties customary to the office or may be assigned by the Chapter Executive Committee

Additional President Responsibilities:

  • Attend all in-person and virtual ASLA Chapter Presidents Council (CPC) meetings.
  • Report on recent CPC meetings during Chapter Executive Committee meetings.
  • Preside over all PA-DE ASLA Executive Committee meetings, or coordinate with the President-Elect, Acting President, or Immediate Past President if you are unable.
  • Serve as an ex officio member of all committees.
  • Attend the PA-DE ASLA Annual Conference on Landscape Architecture.

The Past President shall:

  • Be responsible for long range planning and evaluation of Chapter programs and their effectiveness
  • Support the President in accomplishing the established goals and objectives of the Chapter
  • Perform such other duties customary to the office or as may be assigned by the President or Chapter Executive Committee

Additional Past President responsibilities:

  • Serve as the Governance Committee Chair and coordinate or oversee the activities of Audit, Nominating, Tellers, Constitution & Bylaws, and Government Affairs functions.
  • Attend all PA-DE ASLA Executive Committee meetings, including the annual retreat and budget meetings.
  • Attend the PA-DE ASLA Annual Conference on Landscape Architecture.

The Vice President shall:

  • Assist the President and act in the President’s behalf during the President’s absence
  • Support the President in accomplishing the established goals and objectives of the Chapter
  • Maintain liaison with committees and coordinate activities of the Chapter’s sections
  • Perform such other duties customary to the office or as may be assigned by the President or Chapter Executive Committee

Additional Vice President responsibilities:

  • Serve as the Awards & Scholarship Committee Chair and coordinate or oversee the activities of the Awards, Scholarship, and Fellows functions
  • Attend all PA-DE ASLA Executive Committee meetings, including the annual retreat and budget meetings.
  • Attend the PA-DE ASLA Annual Conference on Landscape Architecture.

The President-Elect shall:

  • Prepare the annual program and operating budget of the Chapter for the calendar year following election and submit proposed program and budget to the Chapter Executive Committee for adoption
  • Concentrate on program development
  • Select committee chairs whose appointments shall become effective upon installation as Chapter President
  • Perform such other duties customary to the office or as may be assigned by the Chapter Executive Committee
  • Act in the President’s behalf during the President’s absence only when the Vice President is unable to perform these duties

Additional President-Elect responsibilities:

  • Serve as the Governance Committee Chair and coordinate or oversee the activities of the Audit, Nominating, Tellers, Constitution & Bylaws, and Government Affairs functions.
  • Attend in-person and virtual ASLA Chapter Presidents Council (CPC) meetings as you are able.
  • Report on recent CPC meetings during Chapter Executive Committee meetings.
  • Attend all PA-DE ASLA Executive Committee meetings, including the annual retreat and budget meetings.
  • Attend the PA-DE ASLA Annual Conference on Landscape Architecture.

The Secretary shall:

  • Keep a record of all proceedings of the Chapter and Executive Committee
  • Notify candidates of their election to office
  • Issue all notices, including the ballot for vote by mail
  • Maintain and keep the Constitution and Bylaws
  • Maintain the Chapter roster
  • Maintain communication with the Society’s National Headquarters
  • Certify documents
  • Perform such other duties customary to the office or as may be assigned by the Chapter Executive Committee

Additional Secretary Responsibilities:

  • Serve as the Education Committee Chair and coordinate or oversee the activities of the Professional Development and Conference functions.
  • Attend all PA-DE ASLA Executive Committee meetings, including the annual retreat and budget meetings.
  • Attend the PA-DE ASLA Annual Conference on Landscape Architecture.

The Treasurer shall:

  • Supervise collection of all fees, dues, charges, and other monies due to the Chapter
  • Be the custodian of all Chapter funds and disburse them only as authorized by the Chapter Executive Committee
  • Supervise the keeping and auditing of the accounts and present financial reports to the Chapter Executive Committee periodically and at such other times as requested by the President
  • Publish to the Chapter an annual financial statement
  • Assist the Secretary in maintaining the Chapter roster
  • Perform such other duties customary to the office or as may be assigned by the Chapter Executive Committee

Additional Treasurer responsibilities:

  • Serve as an ex officio member of all committees.
  • Attend all PA-DE ASLA Executive Committee meetings, including the annual retreat and budget meetings.
  • Attend the PA-DE ASLA Annual Conference on Landscape Architecture.

The Chapter Trustee shall:

  • Represent the Chapter on the Society’s Board of Trustees
  • Present the Chapter Executive Committee’s recommendations or proposals to the Board of Trustees
  • Keep the Chapter Executive Committee informed of policies instituted by the Board of Trustees
  • Be informed on Chapter and National policies, services, activities and procedures
  • Function as an information resource to the Chapter and inform and explain existing National policies, services, activities and procedures that affect the Chapter
  • Initiate constructive changes to Chapter and National policies, services, activities and procedures
  • Perform such other duties customary to the office or as may be assigned by the Chapter Executive Committee

Additional Trustee responsibilities:

  • Attend all in-person and virtual ASLA Board of Trustees (BOT) meetings.
  • Report on recent BOT meetings during Chapter Executive Committee meetings.
  • Attend all PA-DE ASLA Executive Committee meetings, including the annual retreat and budget meetings.
  • Attend the PA-DE ASLA Annual Conference on Landscape Architecture.

Section Chairs shall:

  • Be informed on Chapter goals and objectives, policies and procedures, programs and services, and activities and events.
  • Serve as a member of and represent the section on the Executive Committee of the Chapter.
  • Facilitate the conduct of the business of the Chapter by bringing the section perspective tot he Executive Committee and the Chapter perspective to the the members of the section.
  • Facilitate the conduct of the business of the Executive Committee by serving on standing or other committees or special groups or task forces.
  • Perform such other duties as are customary for the position of section chair or as may be assigned or delegated by the Executive Committee of the Chapter.

Additional Section Chair responsibilities:

  • Coordinate section activities and events as appropriate.
  • Report section activities and initiatives to the Executive Committee.
  • Serve as chair(s) of the PA-DE ASLA Conference on Landscape Architecture when it is hosted in your section.
  • Attend all PA-DE ASLA Executive Committee meetings, including the annual retreat and budget meetings.
  • Attend the PA-DE ASLA Annual Conference on Landscape Architecture.

The Member(s)-at-Large shall:

  • Perform such duties customary to the office or as may be assigned by the Chapter Executive Committee

Additional Member-at-Large responsibilities:

  • Serve as the Member Services Committee Chairs and coordinate or oversee the Membership, Communications/PR, and University Liaisons functions.
  • Attend all PA-DE ASLA Executive Committee meetings, including the annual retreat and budget meetings.
  • Attend the PA-DE ASLA Annual Conference on Landscape Architecture.

Chapter Executive Committee Responsibilities

The Chapter Executive Committee shall:

  • Implement policy and administer the business of the Chapter
  • Review and recommend annual programs and Budget to the Chapter
  • Administer contracts and expenditures
  • Establish programs and activities
  • Set the time and place for Chapter Annual meeting
  • Advise the President and President-Elect on creating committees
  • Recommend Honorary Chapter members
  • Receive Section reports
  • Arrange for annual audit
  • Select and contract for the services of an Executive Director
  • Consider, report and act on the business and policies of the Chapter
  • Put into effect the votes of the membership
  • Be the custodian of Chapter property
  • Approve nominees for office
  • Perform such other administration functions customary for it or as may be assigned to it by the Chapter membership or the Society’s Board of Trustees