Executive Committee Roles & Responsibilities

CHAPTER OFFICER ROLES & RESPONSIBILITIES

The Chapter President shall:

• Call and preside at all business meetings of the Chapter and Chapter Executive Committee
• Appoint the chairs and members for all committees and have such appointments ratified by the Chapter Executive Committee
• Determine the closing date for any mail ballot
• Provide leadership and vision
• Promote outreach and initiate action
• Oversee the management and administration of the Chapter as directed by the Chapter Executive Committee
• Involve the membership in Chapter affairs
• Report on the activities and status of the Chapter at the Chapter Annual Meeting
• Perform such duties customary to the office or may be assigned by the Chapter Executive Committee

Additional President Responsibilities:

• Attend all in-person and virtual ASLA Chapter Presidents Council (CPC) meetings.
• Report on recent CPC meetings during Chapter Executive Committee meetings.
• Preside over all PA-DE ASLA Executive Committee meetings, or coordinate with the President-Elect, Acting President, or Immediate Past President if you are unable.
• Serve as an ex officio member of all committees.
• Attend the PA-DE ASLA Annual Conference on Landscape Architecture.

The Past President shall:

• Be responsible for long range planning and evaluation of Chapter programs and their effectiveness
• Support the President in accomplishing the established goals and objectives of the Chapter
• Perform such other duties customary to the office or as may be assigned by the President or Chapter Executive Committee

Additional Past President responsibilities:

• Serve as the Governance Committee Chair and coordinate or oversee the activities of Audit, Nominating, Tellers, Constitution & Bylaws, and Government Affairs functions.
• Attend all PA-DE ASLA Executive Committee meetings, including the annual retreat and budget meetings.
• Attend the PA-DE ASLA Annual Conference on Landscape Architecture.

The Vice President shall:

• Assist the President and act in the President’s behalf during the President’s absence
• Support the President in accomplishing the established goals and objectives of the Chapter
• Maintain liaison with committees and coordinate activities of the Chapter’s sections
• Perform such other duties customary to the office or as may be assigned by the President or Chapter Executive Committee

Additional Vice President responsibilities:

• Serve as the Awards & Scholarship Committee Chair and coordinate or oversee the activities of the Awards, Scholarship, and Fellows functions
• Attend all PA-DE ASLA Executive Committee meetings, including the annual retreat and budget meetings.
• Attend the PA-DE ASLA Annual Conference on Landscape Architecture.

The President-Elect shall:

• Prepare the annual program and operating budget of the Chapter for the calendar year following election and submit proposed program and budget to the Chapter Executive Committee for adoption
• Concentrate on program development
• Select committee chairs whose appointments shall become effective upon installation as Chapter President
• Perform such other duties customary to the office or as may be assigned by the Chapter Executive Committee
• Act in the President’s behalf during the President’s absence only when the Vice President is unable to perform these duties

Additional President-Elect responsibilities:

• Serve as the Governance Committee Chair and coordinate or oversee the activities of the Audit, Nominating, Tellers, Constitution & Bylaws, and Government Affairs functions.
• Attend in-person and virtual ASLA Chapter Presidents Council (CPC) meetings as you are able.
• Report on recent CPC meetings during Chapter Executive Committee meetings.
• Attend all PA-DE ASLA Executive Committee meetings, including the annual retreat and budget meetings.
• Attend the PA-DE ASLA Annual Conference on Landscape Architecture.

The Secretary shall:

• Keep a record of all proceedings of the Chapter and Executive Committee
• Notify candidates of their election to office
• Issue all notices, including the ballot for vote by mail
• Maintain and keep the Constitution and Bylaws
• Maintain the Chapter roster
• Maintain communication with the Society’s National Headquarters
• Certify documents
• Perform such other duties customary to the office or as may be assigned by the Chapter Executive Committee

Additional Secretary Responsibilities:

• Serve as the Education Committee Chair and coordinate or oversee the activities of the Professional Development and Conference functions.
• Attend all PA-DE ASLA Executive Committee meetings, including the annual retreat and budget meetings.
• Attend the PA-DE ASLA Annual Conference on Landscape Architecture.

The Treasurer shall:

• Supervise collection of all fees, dues, charges, and other monies due to the Chapter
• Be the custodian of all Chapter funds and disburse them only as authorized by the Chapter Executive Committee
• Supervise the keeping and auditing of the accounts and present financial reports to the Chapter Executive Committee periodically and at such other times as requested by the President
• Publish to the Chapter an annual financial statement
• Assist the Secretary in maintaining the Chapter roster
• Perform such other duties customary to the office or as may be assigned by the Chapter Executive Committee

Additional Treasurer responsibilities:

• Serve as an ex officio member of all committees.
• Attend all PA-DE ASLA Executive Committee meetings, including the annual retreat and budget meetings.
• Attend the PA-DE ASLA Annual Conference on Landscape Architecture.

The Chapter Trustee shall:

• Represent the Chapter on the Society’s Board of Trustees
• Present the Chapter Executive Committee’s recommendations or proposals to the Board of Trustees
• Keep the Chapter Executive Committee informed of policies instituted by the Board of Trustees
• Be informed on Chapter and National policies, services, activities and procedures
• Function as an information resource to the Chapter and inform and explain existing National policies, services, activities and procedures that affect the Chapter
• Initiate constructive changes to Chapter and National policies, services, activities and procedures
• Perform such other duties customary to the office or as may be assigned by the Chapter Executive Committee

Additional Trustee responsibilities:

• Attend all in-person and virtual ASLA Board of Trustees (BOT) meetings.
• Report on recent BOT meetings during Chapter Executive Committee meetings.
• Attend all PA-DE ASLA Executive Committee meetings, including the annual retreat and budget meetings.
• Attend the PA-DE ASLA Annual Conference on Landscape Architecture.

The Member(s)-at-Large shall:

• Perform such duties customary to the office or as may be assigned by the Chapter Executive Committee

Additional Member-at-Large responsibilities:

• Serve as the Member Services Committee Chairs and coordinate or oversee the Membership, Communications/PR, and University Liaisons functions.
• Attend all PA-DE ASLA Executive Committee meetings, including the annual retreat and budget meetings.
• Attend the PA-DE ASLA Annual Conference on Landscape Architecture.

Chapter Executive Committee Responsibilities

The Chapter Executive Committee shall:

• Implement policy and administer the business of the Chapter
• Review and recommend annual programs and Budget to the Chapter
• Administer contracts and expenditures
• Establish programs and activities
• Set the time and place for Chapter Annual meeting
• Advise the President and President-Elect on creating committees
• Recommend Honorary Chapter members
• Receive Section reports
• Arrange for annual audit
• Select and contract for the services of an Executive Director
• Consider, report and act on the business and policies of the Chapter
• Put into effect the votes of the membership
• Be the custodian of Chapter property
• Approve nominees for office
• Perform such other administration functions customary for it or as may be assigned to it by the Chapter membership or the Society’s Board of Trustees